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Plumas County Office of Education Regular Board Meeting via Zoom
Plumas COE
September 09, 2020 5:00PM
50 Church Street, Quincy, CA Cancelled due to PSPS power outage

1. All Trustees and administrative staff may participate remotely from their homes due to COVID-19 social distancing requirements. Zoom link is in quick summary. Public Comment will be honored by participants raising their virtual hand.
Quick Summary / Abstract:

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Meeting ID: 917 5908 0818

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2. Call To Order
3. Flag Salute
4. Approval of Agenda (Action)
5. Presentation(s)
Quick Summary / Abstract:


5.a. Principal's Recognition Award - 5 minutes
Quick Summary / Abstract:

The Plumas County Office of Education and Plumas Unified School District have exceptional pupils who do well academically and accomplish great things in and out of school. The Principal's Recognition Award recognizes outstanding pupils who display the characteristics promoted in the Governing Board's adopted vision and mission statements. Pupils are chosen by their respective schools for demonstrating personal achievement, and the skills necessary to be self-directed, productive and responsible citizens.

Austin Arredondo - Chester Jr/Sr High School Senior, and her mother Wendi Cheli.


5.b. Student Representative to the Board - 3 minutes
Quick Summary / Abstract:

Action item: Principal Terry Hernandez will introduce Ashley Holt who has been selected to represent Chester Junior/Senior High School on the Board of Education.

Recommendation: Board Clerk Traci Holt will administer the Oath of Office to Ashley Holt who will serve as the Student Representative to the Board of Education for Chester Junior/Senior High School for 2020/21.

5.c. Student Feature - 5 minutes
Quick Summary / Abstract:
Information item:  A brief slideshow will be presented featuring students engaged in Distance Learning.
6. Public Input
Quick Summary / Abstract:

No action or discussion shall be undertaken on any item not appearing on the posted agenda except that members of the Board or the Plumas Unified School District staff may briefly respond to statements made or questions posed. (Education Code 54954.2) There is a three minute time limit for each person who addresses the Governing Board during public input.  Note: Speaker time limit of 3 minutes is monitored, with a limit of 20 minutes per topic.

Public Comment will be honored by participants raising their virtual hand or by emailing: toestreich@pcoe.k12.ca.us.

7. Student Achievement
7.a. Public Hearing for the Learning Continuity and Attendance Plan
Speaker:
Kristy Warren
Quick Summary / Abstract:

Public Hearing: SB 98 establishes California EC Section 43509 and the Learning Continuity and Attendance Plan (Learning Continuity Plan) requirements for the 2020–21 school year.

Rationale: The Learning Continuity Plan template memorializes the planning process already underway for the 2020–21 school year and includes descriptions of the following: addressing gaps in learning; conducting meaningful stakeholder engagement; maintaining transparency; addressing the needs of unduplicated pupils, students with unique needs, and students experiencing homelessness; providing access to necessary devices and connectivity for distance learning; providing resources and supports to address student and staff mental health and social emotional well-being; and continuing to provide school meals for students.

The Learning Continuity Plan adoption timeline of September 30, 2020 is intended to ensure the Learning Continuity Plan is completed in the beginning of the 2020–21 school year. Additionally, the timeline is intended to allow for communication of decisions that will guide how instruction will occur during the 2020–21 school year. This includes in-person instruction, according to health guidance, and distance learning, while providing critical opportunities for stakeholder engagement.

Financial Impact: The Learning Continuity and Attendance Plan (Learning Continuity Plan) is a key part of the overall budget package for K-12 that seeks to address funding stability for schools while providing information at the local educational agency (LEA) level for how student learning continuity will be addressed during the COVID-19 crisis in the 2020–21 school year.

Recommendation: Public Hearing.  Will be brought back for approval with any modifications prior to September 30, 2020. 

Attachments:
2020 LCAP PCOE.PUSD
7.b. Learning Continuity and Attendance Plan - 10 minutes
Speaker:
Kristy Warren
Quick Summary / Abstract:

As a single county and district, one Learning Continuity and Attendance Plan is completed.  

Recommendation: discussion on the District agenda item. 

Attachments:
Learning Continuity and Attendance Plan
8. Fiscal
8.a. Unaudited Actual Financial Report - 7 minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Information item: The Unaudited Actuals report is presented as the final step in the closing process for the 2019/20 fiscal year.

Rationale: Education Code requires that the county close its books and report it's financial activities and position by October 15th of each year for the preceding fiscal year. This information is submitted to California Department of Education for review. During the Fall of 2020, the County’s external auditors will audit the records contained in the enclosed packet. Should minor revisions be recommended by the external auditors, they will be presented to the Board at the October meeting. The final audit report deadline has been extended to March 2021.

Financial Impact: The county has a positive certification and is projected to meet it's financial obligations in the current and subsequent fiscal years.

Recommendation: Information only, no action needed.

Attachments:
19-20 Unaudited Actuals
8.b. Resolution 2021-02 Interfund Transfers - 2 minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Action item: A resolution must be adopted annually to allow temporary borrowing between funds or accounts during the fiscal year.

Rationale: Although positive cashflow is projected throughout the 2020/21 fiscal year, it is prudent to have flexibility should the need arise for a temporary transfer between funds.  Should a temporary transfer occur, the Board will be notified of the amount, reason, and expected duration of the need for interfund borrowing.

Financial Impact: No current impact.

Recommendation: Adopt Resolution 2021-02-01 to establish temporary interfund transfers of special or restricted fund moneys.

Attachments:
Reso 2021-02 Interfund Transfers
8.c. Resolution 2021-03 Adopting the Gann Limit - 2 minutes
Speaker:
Lisa Cavin
Quick Summary / Abstract:

Action item: Proposition 4 was created in 1979, Gann Appropriations Limits.  This proposition limits the growth in government spending to be no faster than the growth in population and inflation.  By the virtue of this calculation, nearly every school district and county office of education is exactly at it's Gann Limit.

Rationale: School agencies are required to perform Gann Limit calculations by the State Constitution.  The County's calculation is included with the 19/20 Unaudited Actuals.

Financial Impact: None

Recommendation: Approval of Resolution 2021-03.

9. Leadership
9.a. Resolution 2021-01 Adopting the Conflict of Interest Code - 2 minutes
Speaker:
Terry Oestreich
Quick Summary / Abstract:

Action Item: The Political Reform Act requires state and local government agencies to adopt and promulgate conflict of interest codes.

Recommendation: Approval of Resolution 2021-01 Adopting the Conflict of Interest Code.

Attachments:
2021-01 Conflict of Interest Code
9.b. Board Member Resignation - 5 minutes
Quick Summary / Abstract:

Information item: The Governing Board member representing District 1, Quincy area, has resigned effective September 4, 2020.  As a result a provisional appointment will be made to fill the position.

Those interested must reside in the Quincy attendance area.  Application packets and additional information may be obtained by contacting the Office of the Superintendent by telephone at 283-6500 ext. 5201, or email pmccutcheon@pcoe.k12.ca.us.

Applications are due to the Superintendent’s Office by 12:00 pm on 9/25/20. 

10. Staff
10.a. PCOE/PUSD/PCTA Memorandum of Understanding - 5 min
Speaker:
Terry Oestreich
Quick Summary / Abstract:

Information Item:  A final draft/copy of the memorandum of understanding is attached for review.  PCOE and PCTA are in agreement regarding the 2020/21 reopening of schools.  

Attachments:
Reopening of Schools MOU
10.b. Personnel Items
Speaker:
Terry Oestreich
10.b.1. Personnel transactions included with this agenda
Quick Summary / Abstract:

Information item: This agenda may include, but is not limited to, contract employee agreements. 

Recommendation: Information only, approved by the County Superintendent.

Attachments:
PCOE HR Agenda September 9, 2020-Public
11. Service contracts included with this agenda
Attachments:
Service Contracts
12. Consent item - 1 minute
12.a. Minutes from the Board Meeting
12.a.1. 8/12/20
Attachments:
PCOE Minutes 8.12.20
13. Future Agenda Items
14. Adjourn
Disability Information:
In compliance with the Americans with Disabilities Act, those requiring accommodations for this meeting should notify the Superintendent's Office 48 hours prior to the meeting at (530) 283-6500 ext. 5201. All supporting documentation for this meeting is available for public review during regular business hours Monday through Friday from 8:00 am. to noon and from 1:00 p.m. to 4:30 p.m. in the Superintendent's Office located at 1446 East Main Street in Quincy, or at www.pcoe.k12.ca.us.

Published: September 4, 2020, 5:11 PM

The resubmit was successful.